Example dossier · NF-2024-001

A real estate transfer, end to end.

Follow Sophie's purchase of Keizersgracht 287 — from the first portal invitation to the moment the dossier enters the 20-year archive. Every action below is logged, traceable and visible to the office.

1. 01

   Intake

   Client

   Sophie selects 'Real estate transfer' and is invited to the portal. The dynamic checklist shows 6 required documents.

2. 02

   Identity

   Client

   Passport upload + liveness check. Identity is auto-verified and stored as KYC evidence.

3. 03

   Documents

   Client + Assistant

   Purchase agreement, mortgage offer, proof of address and source-of-funds declaration uploaded. Each document gets a status: approved, pending, rejected.

4. 04

   KYC

   Compliance officer

   UBO captured, PEP and sanctions screened, risk score set to medium, source of funds verified.

5. 05

   Drafting

   Legal employee

   Notarial deed drafted from template; internal versioning preserves every revision.

6. 06

   Notary review

   Notary

   Final legal review and digital sign-off before signing preparation begins.

7. 07

   Signing

   Client + Notary

   Multi-party signing prepared with the chosen signature provider; identity re-verified at signing.

8. 08

   Delivery

   Assistant

   Final signed PDF + signature certificate delivered through the secure vault.

9. 09

   Archive

   System

   Case is locked, retained for 20 years per ISO 15489 policy. Legal hold can pause destruction.